Communication is key in any relationship. As you and your significant other plan for your upcoming wedding, you probably have run into plenty of situations where openly communicating your needs has proven useful. While you may already be aware of the importance of being able to communicate in a relationship, you may not have considered the importance of being able to communicate with your wedding guests. In an ideal scenario, you are not going to have to reach out to all of your guests at once. Of course, planning for a potential problem might prove invaluable.
If something goes awry during the wedding reception, you have to know how to communicate changes or issues to the guests as a whole. A lot of people are probably going to be in attendance at your wedding. This means you may not have any idea about how to reach the entire group at once and ensure that everyone understands what is happening. Follow these tips to see if you can make a solid plan for communication before the day of the wedding.
Before the Date
Some issues might arise before the day of your actual wedding. Your vendors are human beings. This means that they can easily fall prey to a number of issues that could conflict with your wedding plans. Getting a call two days before the wedding and learning that your venue double-booked can be a true nightmare. While you need to make sure that you figure out a backup plan for where to host the wedding, you also have to make sure that you are letting all of your guests know about the change.
Many professional wedding planners suggest creating a website specifically for your wedding and putting any news related to the wedding there. While this could be useful, it also does not help to cover everyone on your guest list. Older members of your family may not be checking the internet with the same frequency as younger guests. To avoid someone missing the announcement of the venue change, you need to think through additional options for communication.
Chain of Command
Creating a website or social media post alerting guests to a change related to the wedding can be a great start. To ensure everyone knows the new plan, set up a “chain of command” for making calls. Contact members of your family and make sure that they know the new plan. From there, it might be easier for you to ask specific family members and friends to get in touch with other family members and friends. You probably do not have the time or desire to call each guest on your list individually.
Setting up a chain of command for calls can help you to find order in chaos. Ask people to contact other guests and get confirmation that they know the new course of action. Once this has been done, you are likely to feel a bit more calm and content about the changes.
Keep It Simple
Whether you are calling, writing on the internet, or leaving a message with someone, you have to think about clarity. Rambling on and on about what went wrong and why it needs to change is not going to be helpful. You want to keep the message as concise as possible. Be sure to include what has changed and any relevant information related to this switch. You can feel free to mention what went wrong but you also don’t want to belabor the point or drag anyone through the mud. State the change and move on.
You may not want to think about something going wrong on the day of your wedding but it can be incredibly helpful to have a plan for what to do should something go awry. Staying prepared may help you to avoid total disaster on the day of your wedding.
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